From Test Drives to Dispatch. Every Key, Controlled.
Reduce lost-key costs, minimize vehicle idle time, and turn every handover into a verified transaction — across fleets, logistics, and showrooms.
Reduce lost-key costs, minimize vehicle idle time, and turn every handover into a verified transaction — across fleets, logistics, and showrooms.
Are lost keys, vehicle downtime, and limited visibility impacting your fleet operations? Manual logbooks processes are inefficient, prone to error, and can leave valuable assets vulnerable
Introducing our state-of-the-art KeyKnox - Electronic Key Management System, designed for the dynamic needs of modern fleet management. Manage vehicle keys for corporate fleets, logistics operations, and institutional vehicle pools. KeyKnox records every key checkout, assigned user, and return activity - with alerts to support timely return of keys.
KeyKnox provides a centralised, secure solution for managing vehicle keys across locations - whether in offices, parking areas, or operational facilities.
With a structured system replacing manual logbooks and unsecured storage, keys are stored in electronic cabinets with access restricted to authorized personnel using RFID card / Finger Biometrics/Mobile app.
KeyKnox is managed through its centralised system software KeyKnox Shield that ensures controlled access based on defined roles and permissions - ensuring that authorised personnel can access assigned vehicle keys as per operational requirements.
Beyond secure storage, KeyKnox offers unparalleled control and visibility. Every key transaction is automatically logged, providing a comprehensive audit trail of who took which key, when, and for how long. Real-time tracking capabilities mean you always know the status and location of every key, eliminating frustrating searches and minimizing vehicle downtime. Automated alerts can notify managers of overdue keys or attempted unauthorized access, significantly enhancing overall fleet security.
Eight ways KeyKnox strengthens accountability and efficiency across your fleet.
Minimize significant cost savings associated with lost or misplaced keys
Reduce vehicle damage caused by unauthorized use.
Boost operational efficiency with instant key retrieval
Streamlined smoother and more structured dispatch processes
Allows teams to focus on core tasks rather than administrative hassles.
Enhance accountability across fleet usage and key allocation
Fosters responsible key handling and vehicle usage.
Optimizes vehicle utilization, ensuring your fleet is always ready to roll when business demands it.
Hardware, software & mobile platform for the complete key management ecosystem
The KeyKnox cabinet is designed for secure storage and controlled access to keys, ensuring traceability and accountability across operations.
2.4-inch TFT display
60,000 events
30,000
TCP/IP, RS485
Mifare Smart Card, HID Multi-technology Card
Available in 16, 32, 64, 96 and 128 keys.
Up to 128 keys per system
Powder-coated mild steel (1 mm)
Polycarbonate / Tuffon Glass door with metal frame.
Electric Motorized Lock
Wall-mounted system
Available on request
Available on request
110V – 240V AC
12 V DC
12V @ 2 Amp
KeyKnox Shield is the centralised software platform used to configure, manage, and monitor key access, cabinet operations, and audit records across multiple locations.
Each transaction is recorded with user identity, timestamp, and action performed.
The system maintains structured logs including:
These records support internal audits, compliance requirements, and incident analysis.
The KeyKnox Shield Mobile App provides a mobile interface for users to access key information and interact with the system as per configured permissions.
Answers about KeyKnox — secure storage, access control, and audit-ready key tracking.
An Electronic Key Management System is a secure solution that helps organizations control, monitor, and track the usage of physical keys. By combining intelligent key storage hardware with centralized management software, the system improves accountability, enhances security, and reduces the risk of lost or unauthorized key access.
Keys are stored within a secured electronic cabinet and assigned to authorized users. Users can access only those keys for which they have been granted permission. Every key transaction is recorded, providing complete visibility into key usage, returns, and access history.
An Electronic Key Management System helps improve security, reduce manual record-keeping, and strengthen accountability. Organizations can monitor key movements, control user access, track overdue keys, and maintain a clear audit trail of all key-related activities.
Access to keys is controlled through user permissions configured by authorized administrators. Depending on organizational requirements, users may be granted access to specific keys, groups of keys, or designated locations.
Yes. The system maintains a record of key transactions, allowing administrators to identify which user accessed a particular key, when it was removed, and when it was returned.
Yes. Administrators can configure access permissions based on organizational requirements. Users can be assigned specific keys or key groups, helping ensure that only authorized personnel have access to designated assets.
Administrators can monitor outstanding key transactions through the management platform. The system helps identify overdue keys and provides visibility into who currently has possession of the key.
Yes. The system provides a centralized management platform that enables administrators to manage users, permissions, key assignments, reports, and operational activities across the organization from a single interface.
Yes. The system maintains activity records related to key usage, user actions, assignments, transfers, and other operational events. These records support internal audits, compliance requirements, and operational monitoring.
Yes. The platform can be used to manage key access operations across multiple locations, helping organizations maintain centralized visibility and control while supporting local operational requirements.
Electronic Key Management Systems are commonly used in corporate offices, manufacturing facilities, logistics operations, educational institutions, healthcare facilities, government organizations, transportation environments, utilities, and other locations that require controlled access to physical keys.
Invest in a future where your fleet operates with maximum security, efficiency, and accountability. Discover how KeyKnox can revolutionize your fleet operations today.
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